The Mansis System

Features Overview

Administrative:

• Network ready computer software.
• Accommodates the use of teams, multiple work groups, and matrix structures, including reporting to more than one supervisor.
• Confidential performance database for all employees.
• Security checks for creating, editing and reading employee performance information and database.
• User-friendly, intuitive forms and processes.
• Print all forms and records for personal files or for easier use in "the field."
• Printouts can be customized and exported to other applications.
• Hard copy (binder-based) database option for employees with no access to computer terminals.
• Audit function to measure managements' proper use of the System.

Performance Direction:

• Clarify and communicate your organization's structure and reporting relationships.
• Clarify roles through documenting and sharing mutual expectations with others including peers, employees, supervisors, customers and suppliers.
• Ensure that all employees and their supervisors have the same understanding of job direction details. No "dropping hints."
• Everyone has immediate access to all policies, procedures, performance measures and standards relevant to his/her job.
• Employees are less dependent on others for learning the details of performance expectations, policies and procedures, etc.; more self-directed learning.
• Clarify and successfully implement important organizational themes or focuses such as improved teamwork, cooperation or quality service.
• Use specially designed templates to develop more effective, measurable goals and action plans.

Employee Coaching:

• Explore the probable causes of employee performance problems using a specially designed diagnostic algorithm.
• Conduct coaching meetings with employees assisted by a practical coaching guideline which helps you to enhance employee self-esteem, improve your confidence to resolve employee performance problems and implement a successful action plan.
• Track your coaching activity and the results you achieve with all employees.
• Give meaningful, documented performance recognition to your employees.
• Document and track employee development activities initiated by either the employee or his/her supervisor.
• Customize an Employee Orientation program for every employee, which is readily accessible for self-learning, and monitored by the employee and the supervisor.
• If required, administer well-documented official discipline such as a written warning, while maintaining the dignity and self-esteem of employees.
• Support the uncomfortable decision to dismiss an employee with a thorough, factual, performance database.

Performance Feedback and Review:

• Receive regularly scheduled performance feedback from all your direct employees.
• Identify and resolve your direct employees' concerns, problems and ideas for improvement.
• Receive timely feedback about the performance, concerns and needs of lower-level employees, and the subsequent supervisory follow-up.
• Meet regularly with one's supervisor to reaffirm personal performance achievement and to communicate and resolve concerns or suggestions for improvement.
• All members of the organization are held accountable for personal performance.
• Conduct a "no surprise" developmental-oriented employee performance review, with significant employee input, supported by a substantial, valid database.

User Support:

• "Technical" support for installation and operation of software.
• "Concept" support for understanding and using the system for managing people.
• Intensive training in software and related management processes including system implementation.
• Help file for on-line assistance.

System Requirements for Software Version (3.5):

• PC with a Pentium 90-megahertz (MHz) or higher processor
• Microsoft Windows 95 or later operating system, or Microsoft Windows NT® Workstation operating system version 4.0 Service Pack 3 or later
• For Windows 95 or Windows 98:
  32 megabytes (MB) of RAM
• For Windows NT Workstation:
  48 megabytes (MB) of RAM
• For the Mansis System client installation:
  25 MB of available hard-disk space for client files
  40 MB of available hard-disk space for the Microsoft Access Run-time Engine
  (Number indicates typical installation; your hard-disk usage will vary depending on the type of setup selected which may require more or less hard-disk space.)
• For the Mansis System server installation:
  5 MB of available hard-disk space for server database files
  (Number indicates initial installation; your hard-disk usage will continue to increase as data is added to the system; The more records added, the more hard-disk space will be required.)
• For the Mansis System stand-alone installation:
  (Hard-disk space requirements will be the combination of each installation type listed above)
• VGA- or higher-resolution monitor; 640x480 minimum resolution
• CD-ROM drive and Mouse, or other compatible pointing device
• The Mansis System v3.5 can be used across an existing Local Area Network
  
  Free demo download of The Mansis System (version 3.5)

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